DatbotsInvoice Automation · Design Partner Program
A structured, human-reviewed way to process supplier invoices, built for freight forwarders, logistics operators, 3PLs, warehouses and distributors
Datbots is designing an invoice-processing workflow for businesses with complex, line-item-heavy supplier invoices. We’re validating it with a small group of design partners before building a public product.
Currently validating with design partners in freight, logistics, warehousing and distribution. Not yet a live product.
Where this stands today
Early Design Partner Program
Datbot is opening a small, direct Design Partner Program for invoice automation ahead of a public release. We work individually with a limited number of freight forwarders, logistics operators, 3PLs, warehouses and distributors to shape the schema and workflow around real documents. Today that means a manual, human-reviewed process while the automated system is built. Pilot scope and any commercial terms are agreed individually with each partner.
What AP teams in logistics deal with today
Supplier invoices in freight and logistics are a different problem than a typical AP inbox:
Manual re-keying at volume
Supplier invoices and credit notes get typed into a spreadsheet or ERP module by hand, line by line, every month.
Designed for operational invoice complexity
Multi-entity billing, accessorial charges, shipment references, tax variations, credit notes, high line counts and exception-heavy reconciliation.
Mixed document quality
A working month's invoices arrive as a mix of digital PDFs, scanned copies and phone photographs, often from the same supplier.
Slow, error-prone reconciliation
Mis-keyed amounts, missed line items and duplicate payments are hard to catch by eye at this volume.
Tools that weren't built for this
Generic invoice scanners are tuned for short retail-style receipts, not multi-page manifests with regional tax detail such as GST, VAT or sales tax.
How this is designed to work
Every proposed field is designed to carry a page reference and a confidence flag. No record is treated as final until a person confirms it. CSV export comes with a stable record ID; other systems are researched, not built yet.
Built around invoices that don’t fit a typical invoice tool
Freight and logistics invoices are a different shape entirely. We design around document scale rather than treating every invoice the same:
Bar length is illustrative, not to a strict scale.
A typical supplier invoice or receiptMulti-page invoices with substantial line-item detailFreight and warehousing manifests
A tool that only handles standard-scale invoices isn’t solving the problem for freight forwarders and 3PLs. Logistics-scale documents are a mandatory, though still experimental, part of our evaluation.
Structured fields, reviewed before they count
Every field is meant to keep its source page reference and a review status, not just a final value.
Conceptual interface preview
Source document
Extracted fields
Conceptual interface illustration with sample data. Not a screenshot of an existing product.
- Document
- Type, source-file reference, page count
- Parties
- Supplier and customer name/address, tax IDs (GSTIN, VAT number or equivalent, where present)
- Invoice identity
- Invoice/credit-note number, purchase-order reference, key dates
- Financials
- Currency, subtotal, discounts, freight/other charges, tax, rounding, total
- Tax detail
- Tax breakdown by rate and jurisdiction, with regional codes (e.g. HSN/SAC for GST) where present
- Line items
- Description, quantity, unit, unit price, discount, tax, amount
Human review and exception handling
The workflow is built around mandatory human review before any record is treated as final. A reviewer can see where a value came from and flag anything uncertain for correction. “Reviewed” means a person has confirmed the record. It does not mean Datbot has certified its accounting or tax correctness.
Planned scope and evaluation priorities
Not every document type is an equal priority for the initial build:
Supplier invoices, tax invoices and receipts
Planned initial focus
Credit notes
Planned, as a distinct document type
Standard-scale documents (≤100 lines)
Planned initial focus
Large / logistics-scale documents (100–1,500 lines)
Mandatory evaluation (experimental, founder-assisted)
Purchase orders, statements, bills of lading, packing lists
Out of scope for now
Outgoing GST e-invoice issuance / IRP submission
Not part of this product
How this is designed to handle your documents
- Uploads are treated as untrusted until they pass security validation and malware scanning.
- Each business's data is designed to be isolated at the tenant level, enforced server-side, not just in the interface.
- No document reaches an AI provider before security clearance, and no secret is ever exposed to browser code.
- We do not intend to use customer documents to train any AI model.
- Documents and records are designed to be deletable on request, individually or as a full account.
For anything this website itself collects today, not the future product, see our Privacy Policy.
CSV first, integrations next
The design-partner pilot’s output is a clean CSV export: versioned, with stable record IDs, of your reviewed records.
| record_id | invoice_no | supplier | line_items | total | status |
|---|---|---|---|---|---|
| r_10231 | INV-20431 | Acme Freight Pvt Ltd | 214 | 482600.00 | reviewed |
| r_10232 | INV-20455 | Blue Ocean Logistics | 58 | 96450.00 | reviewed |
| r_10233 | CN-1042 | Meridian Distribution | 12 | -8200.00 | reviewed |
Illustrative export format with sample data, not a live export.
Integration roadmap
Beyond CSV, here are the destinations we’re researching, based on which businesses actually need which system. These are demand-led future connectors, not currently available integrations:
None of these integrations exist yet. We won’t claim one is available until it’s been built and tested against a real account.
How the Design Partner Program works
We work directly and individually with a small number of freight forwarders, logistics operators, 3PLs, warehouses and distributors to validate this approach before opening it more broadly. Because every business’s document mix is different, we agree the specific scope (what’s reviewed, over what timeframe, and on what commercial basis) in conversation with each partner, under appropriate confidentiality terms.
If it looks like a fit, the next step is a conversation, not a document upload.
Frequently asked questions
Is this a live product I can sign up for?
Not yet. We're running an Early Design Partner Program ahead of a public release. There's no self-service signup or billing yet.
What exactly happens to my invoices if I take part?
If we agree to work together, we'll confirm exactly what we need and the confidentiality terms first. Nothing is requested or shared before that. A person at Datbot processes agreed documents by hand at this stage; no AI system sees them yet.
Will you use my invoices to train an AI model?
No. If that were ever to change, it would need a separate, explicit agreement from you first.
My invoices have hundreds or thousands of line items. Can you handle that?
That's the primary case we're designing around. It's a mandatory evaluation priority, handled manually today as part of our direct work with design partners.
What will this cost?
We haven't published pricing. Participation terms for the Design Partner Program, and pricing for any future product, are agreed individually and based on real measured value.
Will my invoices be kept confidential?
Yes. If we move forward together, we agree confidentiality terms before any documents are shared, and anything shared is used only for that evaluation.
What systems will this connect to?
CSV export is the near-term target. Google Sheets, TallyPrime, Zoho Books, CargoWise, Microsoft Dynamics 365, SAP, Oracle, Infor and Sage are on our integration roadmap based on demand; none are built or tested yet.
Who is behind Datbot?
Datbots is the public-facing brand of Datbot Technologies. See our About page for full legal and registration details.
How do I get involved?
Use the form below to tell us about your business and invoice volume. We'll follow up directly.
Discuss a pilot
Tell us about your business and invoice volume. We’ll follow up directly.
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